Archiving

Electronic archiving of data plays a central role in all ongoing processes. Newly created or generated documents can be found in the GoBD-compliant eGECKO archive after keywording with freely definable search terms. This makes the storage of original documents a thing of the past.

During the installation of eGECKO, a separate archive database is created in which data from the used module areas of the complete system is stored in compliance with the law. Likewise, external documents from other applications or eGECKO program components (keyword: invoice receipt management) can be automatically transferred to the archive system. In addition, it is possible to manually add files in a wide variety of formats to the archive at any time. These formats include, for example, mails and also account statements.

The view of the documents is then realized for the standard user via an internal viewer. Extended variants are offered by the viewer with editor functionality, with which colors and texts can also be virtually applied to the documents on a separate level.

To ensure that the most diverse digitized data can also be retrieved in a customized and timely manner, manual or automated keywording can be stored in addition to the basic links.

The parts of the program in which archive retrieval is possible are decided and configured individually.

Analogous to the other components of eGECKO, it is possible to work with a rights and role structure as well as automations.